GALLERY AF MINI'S

YOUR T0-DO'S, DUE DATES, SALES SPLITS & ADD'L DETAILS

YOUR EXHIBIT SPACE

The space for our Mini Shows is our "Featured Artist Area" which is the most street facing front area and contains the roll up garage door. It does not include the entirety of the main showroom area.

See the floor plan below for additional details.

*IMPORTANT NOTE*

PLEASE SEE THE RESPONSIBILITIES SECTION TOWARDS THE BOTTOM OF THE PAGE FOR IMPORTANT DETAILS ON ARTWORKS AND OTHER RESPONSIBILITITES.
The most urgent of these details would be:

1. We ask that over half of the artworks you show are new, created within a year before the show.

2. We will only re-show a maximum of two artworks that you have had in previous shows with us.

FLOOR PLANS

THE FEATURED ARTIST SPACE

As can be seen in the photo above as well as in this floorplan there are four broadway style wall flats attached to the walls. These are the primary walls for hanging artworks. Each of these wall flats is 8 ft tall and between 11 and 12 ft wide. The walls for the office area (small room at the top left of floor plan) are 8ft tall as well.

The remaining walls are structural and just under 12 ft tall, in case that height is of importance for any installation or mural work.

Keep in mind this floor plan does not include the location for drink & merch sales. We prefer to go over where that would be with you when meeting in person in the space.

YOUR SHOW TASKS & DEADLINES

TASK DEADLINES

1-SHOW FLYER/ ADS:

Due 3 months prior to your show. We request this as soon as you can get it to us, so the sooner the better.

2-ARTIST BIO & STATEMENT:

Due 3 months prior to your show. We request this alongside the flyer.

3-COLLAB DESIGNS:

Due 5 weeks prior to your show.
This includes T-Shirts or Merch and Prints.

See the "Product Collaborations" sub section in the "Sales Splits..." section for additional details.

4-INSTALLATION PLANS:

Due 4 weeks prior to your show. This primarily applies if you are planning an installation beyond standard art and sculpture works.

5-FOOD VENDOR:

Due 3 weeks prior to your show. We typically ask which type of food you would like and we take it from there. If you have a food vendor that you would like to use just let us know! We will coordinate confirmation with both you and the food vendor.

6-ARTWORK IMAGES W/ DETAILS:

Due 10 days prior to your show. You can add them to the google drive folder we created. Additional instructions and samples of what we need are included in the folder. Please do not hesitate to ask if you have questions when working on this.

7-DJ'S & MUSICIANS:

Due 7 days prior to your show. We do not include a budget to pay performers. You are welcome to have any friends DJ or Play live that you like. We just ask for those details within the week before the show. Otherwise we do have speakers that are easy to connect to via bluetooth to stream a playlist during the show.

8-ART INSTALLATION

The weekend before your show date.In order to avoid last minute hick-ups as well as to provide ample time to focus on promoting the show we ask all artists to finish installing their artworks and other necessities for their show in its entirety the weekend before their show date. For example, If your show is on the 2nd Saturday of the month we ask you to install on the 1st Sat and Sunday of the month.

TASK DETAILS

We find it most convenient to share a folder in google drive that includes folders for each of the tasks where everything is stored for easy use by both us and you.

1-SHOW FLYER/ADS:

Typically this requires you to conceive of two things first and foremost for your show.

1. The Title for your show.

2. The theme, if there is one. It is not necessary to have a theme yet we generally advise that you have one as it assists with a more cohesive showcase. The theme does not have to be anything unique; observing and utilizing a theme or phase that you are in with your daily life whilst creating tends to be all you need.

3. We Include Formatted Templates and Previous Show Samples for you to use to more quickly produce the flyer/ ads

2-ARTIST BIO & STATEMENT:

This should be pretty straight forward yet feel free to reach out to us if you would like assistance. We include an example from a previous artist's show to assist you as well. You can find it in the folder on google drive.

3-COLLAB DESIGNS:

1. Its easiest to refer you to the "Product Collaborations" Subsection underneath the "Sales Splits & Cost Structure" below.
2. We are always up for fun and innovative ideas here though so feel free to bring up any ideas you may have and if there's enough time we like to try and make it work!

4-INSTALLATION PLANS:

This applies to artists who would like to plan a custom installation for their show. Ideally you are able to provide us with Sketches and or diagrams of your plans for the installation so that we are able to discuss the details for the installation as well as approve the idea.

SALES SPLITS & COST STRUCTURE

SALES & PERCENTAGES

1. We use a sliding scale for all Sales Commissions:

A. We take 30% for all items that are priced under $1000.00
B. 25% for all items that are priced between $1000.00 and $5000.00.
C. 20% for all items that are priced $5000.00 and above.

**The split is different for Curators. Ignore this if you are an individual artist using the space for your solo show. We find the fairest divide works as such: Essentially the percent taken from all sales increases 10%. The curator and the Gallery then split that consignment percentage evenly.

2. Artist Collab Consignments:

A. Collab Option 1-We the gallery will pay the upfront costs to produce the Collaborative Works, if so then:

i. We Split the profit from each sale 50 percent with you, the artist.

ii. We keep any excess Collab Apparel/ Prints Etc. that do not sell the on or before your show and then sell or use it for promotion through our own sales channels.

iii. You are welcome to buy the items that did not sell at the cost to produce them and then take any excess/ unsold items to sell independently of the gallery.

B. Collab Option 2-If you would prefer to pay us to produce the items in advance then:

i. We will let you know the per unit cost for the project we are working on and you can pay the production cost before we start the work.

ii. The percentage split for all sales of the items we produce then go back to the sliding scale seen in line 1. above. We take 30% to 20% depending of the sales price of the works.

***It is our goal to be your lowest cost option always. It plays a big part into what we consider a benefit of working with Gallery AF. If you find cheaper pricing on comparable quality prints and merch options we will beat it or let you know if the company you have found (likely from China) has us beat lol.

PRODUCT COLLABORATIONS

PRINTS:

We offer Giclee and standard poster print services in house. We work with you to properly photo the artworks you would like to have prints of (if that is needed) as well as discuss the variety of printing options available in terms of paper and overall aesthetic. All prints are printed on a commercial epson giclee printer using Ultrachrome HDX Archival grade pigmented inks. We offer two paper types standard yet can print onto a myriad of paper types should something more custom be a better fit for you. We always recommend having prints for your show, ideally some combination of unnumbered poster prints and numbered giclee prints

T-SHIRTS:

We love collaborative merchandise. We currently have the ability for limited 4-color screenprinted T's, sweats etc.
We are also able to outsource a myriad of other options to partners we work with regularly should something more custom be desired.

RESPONSIBILITIES

ARTIST RESPONSIBILITIES

1. ARTWORKS:

a. We ask that over half of the artworks you show are new, created within a year before the date of your art show with us.

b. We will only re-show a maximum of two artworks that you have had in previous art shows with us.

2. SETUP:
We do not assist with installation. Artists & Curators have access to the space starting the weekend before their show to install and are welcome anytime that week to continuing installing for more elaborate installations. Access to the space is only for the featured artist exhibit space & the restroom. No access to our primary exhibit space is permitted.

3. TEAR DOWN:
We allow 1 day of tear down any time between the beginning of 1 week after the show and the of that week. I.E. If your show is on the second saturday you can tear down between the 3rd Saturday and the 4th Sunday of that month. for all artworks and installations to be taken down and removed from the space.

4. You must provide all materials for artwork installation, tools and materials for hanging, building and removing all art. We provide basics and items necessary for hanging in our space as we request artist use some particular items for hanging on the wall flats. Everything else the artist will need to provide.

5. Artwork cleanup. We take care of normal waste disposal such as trash from drinks and toiletries. We do not dispose of waste from art installations.

GALLERY AF RESPONSIBILITIES

1. Prep & Clean up.

2. Lighting. We provide standard artwork lighting as well as lighting for merchandise and service areas. If you require specialized lighting we do not provide this yet we can discuss details for assistance for any installation that may be needed.

3. Artwork transport. We will transport most artworks for an additional fee. Let us know if this is something you may need and we can provide an estimate for the cost of the transport.

4. Artwork & Merchandise Sales. All sales including sales of the original artworks, prints and merchandise are conducted through our payment systems. We then pay you at the conclusion of your exhibit. Which includes a itemized notes with the breakdown of percentage etc.

5. Staffing. We typically keep staff between 1 and 2 people depending on the size and scope of the show. Staff will be on hand during the show. Staff assists with entry and sales during the show as well as show prep and clean up.

6. Drinks & snacks. Preparation, Sales and Clean up. Special requests are considered yet not guaranteed.

7. Show promotion. In addition to your own promotion (which we do expect all artists to do) we work very hard to promote the show through our channels as well, which also includes handing out flyers and placing posters.

VISIT OUR EVENTBRITE AND SEE YOUR EVENT

GALLERY AF EVENTBRITE

**When visiting be sure to follow us and sign up for your event as well. This is great as it gives you all email updates for your events that your attendees will get.